Tuesday, September 25, 2018

Collaborative Effort - 5 Qualities of an Impactful Meeting



Have you ever left a meeting where you were completely and positively energized from the work that was just accomplished?

As you think back to those meetings, were there any attributes that repeat themselves?

Many times we take the structure and the success (or failure) of a meeting for granted. Often times we give credit to one or two people (deservingly so) who organized the time together or we just assume that good leaders have good meetings.

While that may account for the success of some of these times we come together, there is more. Much more. Meetings that have us leaving with excitement and eagerness have a few (very) specific qualities in common.

In the last couple of weeks I have had the opportunity to be a part of a few different collaborations that were absolute game-changers. I left these conversations ready to take on the day and the week ahead. Hard to think that a "meeting" could be this energizing and exciting and leave the lasting impact that it did. In fact, they did just that.

Here is what made all the difference in each of these conversations:

Input for the agenda. Not to be taken for granted, asking for agenda items in advance goes along way with those in attendance. Not only would this upcoming time together be about what the leader felt significant for us to discuss, they also took the time to ask us what was important to share with the group. Call it buy-in or call it input, this is the epitome of being collaborative.

Respect the time. Too often we sit in meetings wishing it would be over so we could get back to the list of items awaiting us. Just like asking for our agenda input, our time was respected and it was shared up front how long we would be away from the building. This allows for a clear ending time so that others, including ourselves, would know when we would return.

Stay on task. Personally, this can be the most difficult attribute for me in many aspects of my day. I am the master of a tangent. In meetings, however, much like the ones of these past few weeks, the group understood the task at hand and stuck to the agenda. While mini-break-offs are one thing, sticking to the agenda is another layer of respecting the process.

When it fails, own it. While we would like to think that all meetings can go off without a hitch, it is unlikely to say the least. So in the event that things do get heated or opinions begin to splinter, be the one to take charge and own any missteps along the way. The best leaders own their mistakes. The even better ones own them in front of others.

Give praise. Recently I left a meeting that I was confident went rather well. What made that crystal clear was that before I even got out of the parking lot I found myself in a group text chat of gratitude. This made the time, energy and effort that much more worthwhile. While we don't do what we do for praise, it sure feels great when we get it. So, next time you have a chance to offer praise to a colleague, do so. It feels just as awesome to give praise as it does to receive it.

While the list could go on, these 5 qualities capture a few of my takeaways from my most recent experiences. Some of these meetings I was a guest and others I co-led. It takes commitment to ensure that time together is powerful and purposeful. The challenge has been placed in front of me. Continue to grow in how I lead others.

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